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A primary way the PTA provides financial support to HCHS is through its grant program. There are two grant cycles: Fall and Spring with October and February deadlines. The PTA Grants Committee reviews requests from student clubs, teams, musical/stage productions, publications, and from faculty, and proposes award amounts to the PTA Board for final approval.
How to Apply for a PTA Grant
Get Your Application in on Time. Follow all Instructions Carefully to Get Funded.
- THE SPRING 2017 DEADLINE IS MIDNIGHT THURSDAY FEBRUARY 16TH 2017 - No exceptions; the review process starts immediately after all applications are received.
- THE APPLICATION - Download the appropriate application form into your word processor— see list of available request types at the bottom of this page.
- FOLLOW INSTRUCTIONS - Fill out all the information on the application accurately and neatly (please be complete and keep the forms intact, as this will make our review process easier).
- FACULTY ADVISOR APPROVAL - Attach the completed application as a document in an email to your club’s faculty advisor, request approval and have him/her forward it to the Grants Committee at email@example.com by the deadline. We will only consider requests sent from your faculty advisor’s email.
- EMAIL - The email subject should be your club’s name.
The Grants Committee has certain guidelines when reviewing applications and shared below are what the committee sees as a successful application. These aren’t hard and fast rules, but, rather, subject to the discretion of the committee and availability of funds.
- ACCURACY: Please provide as much detailed information as possible on the purpose, mission, and nature of your club, team or organization, as well as expenses, past (for pre-existing clubs) and future, the better for our review process. PLEASE NOTE: PTA grants expire at the end of the academic school year, so any opening balance (current sources of cash) that you detail on your proposal must come from sources other than the PTA, such as donations, fundraising, etc. Those accounts do roll over from year to year.
- PROPOSED EXPENSES: Please be as specific and thorough as possible about all proposed expenses. Example: Supplies: $10 is not specific. Green poster board @$3 each x 4 = $12, 1 box XYZ Day Glo' Markers @ $8 - is specific. Add in sales tax and shipping if applicable.
- FUNDRAISING CLUBS: If your club’s primary purpose is raising money for a charity, the money cannot be donated outright. The PTA will not fund pass-throughs, e.g., buying something that you will sell in unimproved form to raise funds for a cause. If you want materials and are adding value, by making tee-shirts or baking cookies e.g., funding is usually provided, but not buying chocolate to resell. We do encourage fundraising to supplement your budget, especially for clubs that are not new.
- SPEAKERS: We do not fund honorariums or travel expenses for speakers, they are expected to lecture pro-bono.
- FOOD: We absolutely do not fund snacks and meals, either for club meetings or on trips, unless it's for traveling faculty.
- ATHLETIC CLUBS: We fund athletic clubs, but we don’t fund official Hunter High School Athletic Teams. Those teams are funded separately.
- COMPETITIVE CLUBS AND TEAMS: We like to help clubs and non-athletic teams (such as Math, Debate, etc.) defray some costs involved in competitions, but we are unable to completely cover your many expenses. Grants are available for faculty travel and lodging, but not for parents or students. Typically we try and pay the registration to attend tournaments as well as national club dues. We try to fund needs-based students whenever funds are available.
- CLOTHING: Clothing for clubs or teams (such as tee shirts) are not covered by the PTA, and must be paid for by fundraising. This does not include costumes, which can be covered. .
- EQUIPMENT: For equipment purchases please indicate where at school it will be safely stored so that it will be available for years to come.
- CLUB TREASURER: You must elect a club treasurer who is not a senior. If for some reason, you must have a senior as treasurer, a non-senior student must be assistant treasurer and have copies of all the financial documents, including receipts for expenses incurred, so that they can be passed on to next year's club officers.
- OUREACH: The committee does look at the distribution of club members by grade and highly encourages reaching out and welcoming younger students, particularly to younger grades.
- QUESTIONS OR CONCERNS: If you have any questions, please feel free to email us at firstname.lastname@example.org.